5 Essential Tools to Empower Your Church’s Media and Ministry in 2025

Discover how scout+redeem, the studio behind Journeys, recommends tools to help churches deliver sermons, worship resources, and media seamlessly to their congregations, saving time and amplifying impact.

In local churches, Sundays are a whirlwind of activity, often powered by a small team of dedicated volunteers juggling multiple roles—preparing sermon slides, managing kids’ check-ins, coordinating worship, and updating rotas. At Scout+Redeem, the innovation studio behind Journeys, we understand these challenges. With years of experience in the charity and digital sectors, we’ve seen how the right tools can transform how churches manage their media resources and ministry, freeing up time for what matters most: connecting with your congregation.

You don’t need a bigger team, you need tools that empower the people you have. Here are five affordable, easy-to-use tools that every church should consider in 2025 to streamline operations and deliver sermons, worship resources, and media effectively. These solutions are designed to support church media management, congregational engagement, and team coordination.

1. ChurchSuite – Your All-in-One Church Management Hub

churchsuite.com

ChurchSuite is a powerful, cloud-based platform that centralises your church’s operations, from managing people to delivering media resources like sermon recordings and worship plans.

Why it’s perfect for churches:

• Centralised media delivery: Share sermon notes, worship song sheets, and video links with your congregation through a single platform.

• Volunteer coordination: Automate rota reminders and volunteer sign-ups, reducing last-minute scrambles.

• Congregational engagement: Use online forms and event registrations to connect with members and track attendance.

• GDPR compliance: Built with UK churches in mind, ensuring data security for your congregation’s information.

💡 Cost: From £35/month—affordable and a major time-saver for busy church teams.

2. Slack – Streamlined Communication for Church Teams

slack.com

Slack is a team messaging app that keeps your church staff and volunteers organised, replacing chaotic WhatsApp threads with clear, searchable communication channels.

What it does for churches:

• Create channels like #sermonprep, #worshipteam, or #mediauploads to organise discussions.

• Share sermon slides, worship chord charts, or media files instantly.

• Enable quick coordination for Sunday services or special events.

• Accessible on any device, making it easy for volunteers to stay connected.

Why it works: It keeps conversations organised and reduces the stress of managing multiple communication platforms.

3. Google Workspace – Professional Tools for Seamless Collaboration

workspace.google.com/nonprofits

Google Workspace offers free, professional-grade tools for registered charities, including email, shared calendars, and cloud storage—perfect for managing church media and operations.

How it helps churches:

• Sermon and media collaboration: Use Google Docs for collaborative sermon notes or worship planning, accessible to your team and congregation.

• Shared calendars: Keep everyone aligned on service schedules, media uploads, and events.

• Cloud storage: Store sermon recordings, worship videos, and other media securely in Google Drive for easy sharing.

• Custom email: Create professional email addresses (e.g., media@yourchurch.org) for a polished look.

💡 Cost: Free for UK charities with a registered charity number.

4. Canva – Create Stunning Church Media Without a Designer

canva.com/canva-for-nonprofits

Canva is a user-friendly design platform that empowers your team to create professional-grade visuals for sermons, social media, and events—no design skills required.

Why it’s ideal for churches:

• Use templates for sermon slides, worship lyric videos, or social media posts to engage your congregation.

• Maintain a consistent brand with your church’s colors and logos.

• Share designs directly with your team or congregation via links or downloads.

• Canva Pro is free for nonprofits, unlocking premium features.

First step: Create a sermon series graphic or social media post for your next Sunday service, your team will love how simple it is.

5. Notion – Your Hub for Church Media and Ministry Planning

notion.so

Notion is a versatile digital workspace that organizes your church’s media, plans, and team in one place, replacing scattered notes and checklists.

What it’s great for:

• Sermon and worship planning: Create shared pages for sermon outlines, worship songlists, and media uploads.

• Volunteer resources: Store training guides and rotas for easy access.

• Event timelines: Plan services or special events with clear, shared schedules.

• Congregation access: Share sermon notes or worship resources with members via public Notion pages.

Start small: Set up a Notion page for your next Sunday service plan and share it with your team. You’ll see the difference immediately.

Cost: Free for individuals; £8/month per user for team plans.

A Message for Church Leaders

Leading a church often means wearing multiple hats, and so do your volunteers. At scout+redeem, the studio behind Journeys, we believe the right tools can lighten the load, streamline media delivery, and help your team focus on ministry. These five tools are designed to simplify workflows, enhance church media management, and strengthen congregational engagement without adding complexity.

You don’t need to adopt all these tools at once. Start with one, whether it’s ChurchSuite for rotas, Canva for sermon graphics, or Notion for planning, and watch the momentum build. These solutions scale with your church, from small congregations to large networks.

Need help choosing the right tool or integrating it into your ministry? Contact scout+redeem. We’re passionate about helping churches deliver their media and message effectively, empowering your team and congregation to thrive.

Tim
Building Better Church Experiences with Scout+Redeem

Ready to transform how your church shares its media and ministry? Reach out to explore how Scout+Redeem, the studio behind Journeys, can support your team’s mission.